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How Mobility Boosts the Needs of Document Management

The World is Turning Mobile, Keep Up

It seems that no matter where you are, you can take a look around and find people on their mobile devices. The smartphone, more than any other piece of technology, is changing not only the way that we communicate with each other, but the way that we find information, interact with the internet and conduct business. Services that were once dependent on desktop computers are now readily available on mobile devices, meaning that tasks that were once relegated to the office are now available to workers anytime, anywhere. Here at Ecodocx, we specialize in enterprise document management in order to provide companies with the resources and tools that they need to effectively and affordably conduct their business. In today’s fast-paced world, it is essential that businesses do not fall behind in relation to technology and, in today’s post we are going to cover how the mobile revolution is having an impact on the way that companies conduct document management. Continue reading below to learn more.

Mobile Document Management Software Is The Future

At this point, you may be wondering what exactly mobile document management software is. In the simplest of terms, this software is designed to provide companies with an easy way to access any file currently residing in their digital archives through the use of a tablet, smartphone, or laptop. This allows companies to stay better connected while on the go by allowing users to access, track, and edit files, increasing productivity and generally making the lives of employees a little easier. While this broad explanation helps to cover the main idea behind mobile document management software, we felt that it would be a good idea to go over this subject in more detail. Below, we have listed some of the most common questions that we have heard in relation to this burgeoning software and have provided some answers to help our clients better understand what this software is and is not.

Q: What Can Mobile Document Management Software Do For My Company?

The first question on many businesses owner’s mind is what this software can do for their company that they are not already able to do with their current setup. Anyone who has dealt with invoices in a corporate setting knows that waiting for someone to put the final approval on an invoice or sign a critical form can be highly frustrating. With mobile document management software, however, a user is able to setup automated notifications on the go, allowing the person on the receiving end of the document to quickly pull it up, sign it, and send it on to the appropriate channels. This simple functionality helps to greatly improve the overall efficiency of a business by saving valuable time and energy that can then be channelled into other areas of business. Additionally, any employees that are in the field will be able to better complete their tasks because they will still be connected to the home office.

Q: How Easy Is It To Use?

Another concern that we often hear expressed is the worry that mobile document management software will be difficult for employees to learn and adapt to. While there is a learning curve associated with any new piece of software that a company decides to implement, mobile document management software is designed to be as simple to use as possible. Designed for use on both Android and iOS phones, as well as most modern browsers, this software should be familiar to people who are used to utilizing smartphones in everyday life. Additionally, the mobile applications not only allows users to access vital documents, but also allows them to make edits, add signatures or annotations, and quickly navigate through multiple pages.

Join us again next time as we continue to go over the ways that mobile document management is increasingly becoming a need for a wide variety of businesses and some of the most frequently asked questions in relation to this emerging software category. If you would like to learn more about the services that we offer at Ecodocx or you have any questions relating to enterprise document management, please contact us today or visit our website. We would be happy to go over any and all questions that you may have so that you feel confident in choosing us to supply your business with enterprise document management.

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